My Daily AI Tools: Which AI Tools I Use and Why

A practical guide to the AI tools I use daily for research, writing, coding, and automation - including how to build your own AI workflow.

Preberi v slovenščini

Most people don’t use AI tools day and night, so they can’t get a feel for where and how this technology can be leveraged.

Hey there,

another week has passed and we need to learn something useful, otherwise this newsletter doesn’t make sense. 😉

Recently I was talking to a friend who runs a successful company in Slovenia. We have quite an interesting shared history with AI. I remember when we were sitting in a café in Brežice and ChatGPT had just come out, using the GPT-3.5 model. That was November 2022.

I think I told him: “Look at this,” and started typing: Write me an example of sales copy.

His eyes lit up. I can still see his face right now.

Slightly bulging eyes from surprise and an open mouth. 😄

He immediately recognized the potential and immediately started experimenting.

Almost three years have passed. During that time, I shared some tips with him and my perspective on how we should leverage AI. This time I was curious about where he thinks AI usage for business benefit falls short the most. After a longer conversation, it became clear to me that most people don’t use AI tools day and night, so they can’t get a feel for where and how this technology can be leveraged.

That’s why I decided to dedicate this newsletter issue to explaining which AI tools I use and for what purposes.

My Daily AI Assistants

ChatGPT for Research and Strategy

For everyday questions, I use ChatGPT:

Claude Sonnet 4 for Text Formatting

For help with text formatting, I most often use the Claude Sonnet 4 model in the programming tool Cursor or Windsurf. 😳 Well, now you’re probably wondering why specifically in a programming tool…

Let me explain.

Because I have a text writing area in the middle, on the left I have a list of all files (these are past entries), and on the right I have an AI assistant that I can use for formatting, criticism and suggestions, translation, creating various summaries that I can then use for writing shorter posts on LinkedIn or for generating images on the topic of the post, etc.

“But Primož, you can do this in ChatGPT or Gemini too.”

Yes, that’s true, but here I can easily mention a document with text in the AI assistant’s conversation window, or simply grab the desired documents in the left window where I have all the posts, and drag them into the AI conversation window and continue the conversation there and extract or format information. So I can also tell the AI assistant to analyze my writing style or something similar.

Cursor

Automation with Saved Instructions

Now I’ll tell you how I automate this, once I know the exact process to get to a certain result. I simply create a new text document where I write instructions for the AI agent.

I then have this saved and when I have the newsletter text ready in Slovenian, I move to the AI conversation window and just write the file names there, for example:

@newsletter-20250924-nr38-en.md (file name where the new issue text is) @start-newsletter-translate-to-sl.md (file name where the instructions I want executed are saved)

I use translation from English to Slovenian when I use ChatGPT in voice form. Let’s say I know I want to write about a certain topic. Most often I go for a walk, put headphones in my ears and start like: “Be my conversation partner and help me explore topic XY.”

I often start such a conversation in English and then at home at the table I continue writing the newsletter in English and at the end I execute the command to translate to Slovenian.

This is just one example of how I automate the process when I have a clear and repeatable procedure. Of course, many such procedures have accumulated over time. So I can say that I have an army of AI agents that help me get to the desired result.

Example of what the file for translation to Slovenian contains:

I want you to translate the last newsletter in the in the folder: ”📚 docs/newsletter/” and generate new file in the format: newsletter-YYYYMMDD-nrXX-sl.md and put in the slovenian translation. Keep the style and the tone. Always use informal you (tikanje). For the word “AI” use the word AI not UI. IMPORTANT: Keep the instructions for the AI in square brackets (e.g., [speak this part louder]) in English. Use this rules: @variables.md

As you can see, you can use additional instructions in the guidelines. 🤯

My Useful AI Agents

If I list some more instructions that I use:

… and many others that allow me to create content that is actually mine, just better formatted, that maintains my style and is adapted for different platforms (LinkedIn, Twitter (X), YouTube…)

If I didn’t have these assistants, I would probably be close to burnout in addition to doing my regular job…

Good thing these topics interest me.

Practical Use Cases

Action Points from YouTube Videos

Since I like to learn through YouTube, I already have the habit that when a video is really great, I look for the transcript (text) in the description after the end, mark it and copy it. Then I open ChatGPT and enter the prompt:

Please extract action points from the text below.

I press enter twice and paste the video text.

Boom --- and it already writes me action points and handy tips that go with them.

I then copy these and save them in Notion (note-taking program).

I don’t always have the same prompt (action points), but depending on the video I ask what interests me. It’s actually like talking to the video author. 😊

Most Important Tip: How to Make AI Smarter

Let’s say you want to improve your responses to customer emails.

First: Give it a basic task “Write a response to a customer asking about product delivery time.”

Then: Improve its responses in the sense of:

Key trick: Save good examples and copy the best responses to a separate document (e.g. Notion, Google Docs, or any other…)

Next time start a new conversation like: “I want a response in this friendly style: [paste example]”

🔥 It’s like having a customer support assistant that learns your personal approach!

Why Does This Work?

ChatGPT does support “memory” between your conversations (if you turn it on), but:

My AI Tools and When I Use Them

It’s not just about having tools, but knowing when and how to use them. Here I’ve compiled my list.

For different tasks I use different tools:

✅ General questions / Quick information:

✅ Deep research & Structuring ideas:

✅ Writing and text formatting:

✅ Programming:

✅ Image generation:

My winning combination:

  1. I start with ChatGPT (deep research), to develop an idea “at the table”
  2. Then I go for a walk and in the mobile ChatGPT app, I switch to voice mode in the same conversation
  3. I talk hands-free about the idea and AI helps me think. Sometimes I say: “Criticize all the information so far and highlight potential problems”
  4. At the end I add: “Please summarize the entire conversation into main key points”

This process is the main reason why I currently don’t replace the mobile ChatGPT app with any other.

YES - Worth every cent:

I use for free:

Conclusion

There is no single “best” AI. The magic happens when you build your own workflow that leverages the strengths of different models for specific tasks.

Stop worrying about choosing the “perfect” tool. Start experimenting! Try free versions, see what suits your needs, and don’t be afraid to mix and match.

PS: go to your favorite AI chatbot and write:

Every day I do ______, let’s explore ways AI can help me.

or

I work as _____, let’s explore ways AI can help me.

The key to success with AI isn’t knowing all the tools, but using them and learning how to automate your repeatable processes.

When you get stuck, write to me. 😉

Let’s stay in touch, Primož

P.S. What is your favorite AI tool right now and why? Reply to this message and let me know, I’m always interested in other ways of working too!

Additional reading:

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